give bond, $30,000 every two years. Suit on. the commonwealth in the sum of thirty thousand dollars, with sufficient sureties, approved by the governor, and by the respective county judges of the county in which the asylum is situated, for the safe-keeping and proper disbursement and appropriations of all money, and other means and effects, which may come to his hands as such, and for the faithful discharge of all other duties devolved upon him. These covenants shall be renewed once in every two years, and oftener, if required by the board. Suit for any breach thereof may be brought, in the name of the commonwealth, for the use of the asylums, and of any other person interested, upon order of the board of commissioners. 9. (1) The treasurer, under order of the board of commissioners, shall receive from the treasurer of the state. all moneys appropriated for the use of the asylum, and receipt to him therefor. It shall be his duty, the accounts also, to receive, collect, sue for, and pay out all moneys due and belonging to the asylum, and he shall settle his accounts with the board at least once in every three months, and with the auditor in the month of December of every year. Ibid § 8. Treasurer to receive all moneys and receipt for same, and set every three months. (2) He shall make to the governor, quarterly, a report of the Make report financial condition of the asylum, including a detailed statement of the income and expenditures for to governor quarterly. the quarter. (3) He shall keep all the money coming to his hands as treasShall deposit urer to his credit as such in one of the banks incorfunds in bank. porated by the laws of this commonwealth. It shall be unlawful for him to appropriate any part of it to his own use, or to lend any of it to any other person, or to pay out or disburse any of it, whether in liquidation, in whole or in part, of any claim against the asylum, or for any other object whatever, except upon the warrant of the president, countersigned by the secretary; or to check or draw any of it out of bank, except for the payment of such warrants after they have been Penalty for violation of duty. drawn; and for all violations of these prohibitions he and his sureties are made liable on his official bond for the amount of the sum or sums so unlawfully appropriated, lent, paid, disbursed, checked, or drawn out, with ten per cent. damages, recoverable in any court of competent juris of 1878, ch. 1033, §1. money, and Deposits of how to be diction in this commonweath. All money appropriated by the state for the use and support of the Eastern lu- Amendment natic asylum, or collected from any source for the use of pay patients, or any other purpose, by the treasurer of said institution, shall be deposited in bank drawn out. as now provided by law; and it shall not be lawful for the officers of such bank to pay out said money, or any portion. thereof, unless the checks therefor are signed by the said treasurer of the asylum, and countersigned by the president of its board of commissioners. books of ac Payment of (4) He shall keep true and complete books of account of all his financial transactions, incident to the manage- Shall keep ment of the asylum, specifying whence received, and count. for what expended, and of all sums receivable and payable. 10. (1) No amount or claim of any kind brought against either of the asylums, whether by an officer thereof Ibid § 9. or any other person, shall be paid in whole or in accounts. part, until it shall have been first examined and indorsed by the superintendent and submitted to the board of commissioners and determined by them to be just and right, and directed to be paid by an order entered on the record of its proceedings; and the president shall not issue any warrant on the treasurer, except for the amounts of claims which have been so submitted to the board, allowed by it, and ordered to be paid. paid to be re corded. Money receivbooked. ed how to be (2) Whenever he shall issue any such warrant he shall cause the number, date, and amount thereof, and the name All amounts of the person in whose favor it is made, to be entered by the secretary in a separate book kept for that purpose; and whenever he shall receive any money for the use of the asylum, he shall cause the same to be entered by the secretary in said separate book, but in a different part of it, stating the amount of money, the character and amount of means, and when and from whom received, and thereupon he shall deposit said money and other means (of whatever character they may be) with the treasurer and take his receipt therefor, and preserve it as a voucher. Ibid § 10. duties of Steward, 11. (1) The steward, by direction of the superintendent, shall purchase and furnish to the asylum all needed supplies of every description, and shall consult him as to the character, quantity, and quality of all such supplies. They shall be bought where they can be bought cheapest, due regard being paid to quality as well as price. He shall not draw on the treasurer for money to pay for such supplies, in whole or in part, but shall cause itemized accounts of the same to be made, in the names of the sellers, against the asylum, setting forth separately the date of purchase and the name and price of each article of purchase, and shall present these accounts, indorsed by the superintendent, to the board of commissioners for allowance. And he shall carefully enter in a book kept for the purpose the number, dates, and amounts of the warrants issued by the president for payment of the accounts for supplies purchased by him, and the names of the persons in whose favor they are made. Shall manage (2) He shall have charge of the farm and garden attached to the asylum, and shall have and control the cultifarm, etc. vation and management of the same, subject to the regulation of the board of commissioners. Within the first Inventory. week after entering upon his duties, he shall take and file a complete inventory of all the crop on hand, live stock, farming utensils, vehicles, and all other effects properly pertaining to the farm and garden, and shall preserve and be responsible for these and for all subsequent products of the farm and garden, and all other stock and effects that may come into his charge in the management thereof, and none of them shall be taken therefrom without the knowledge and consent of the superintendent. garden and farm; monthly statement. (3) It shall be his duty to furnish for the asylum such supSupplies from plies from the farm and garden as can be provided therefrom, and to present monthly to the secretary written statements of the kinds, amounts, and market value of the supplies so furnished, verified by certificates from the officers through whose hands they have passed. These statements shall be entered in the books of the secretary and steward, and filed and kept by the latter as vouchers. (4) No stock or produce of the farm or garden shall be sold Stock or pro- by the steward without authority from the board of or farm not to commissioners; and when sales are made, he shall pay and deliver the proceeds to the treasurer, and take his receipts therefor, specifying what was sold, to whom, and for what price. These receipts shall be recorded in the duce of gard'n be sold ex cept. books of the secretary and steward, and filed and kept by the latter in his office as vouchers. Steward to keep record of acts, etc., and report. (5) It shall be the duty of the steward to keep a complete record of all his official acts, and to report them to the governor monthly, along with the statement of the condition of the farm and garden, and the number, character, and condition of the stock under his care and control. He shall annually, during the month of November, make and render to the board of commissioners a true and perfect inventory, verified by oath, of all the personal property of every description belonging to the asylum, with the estimated value of the various articles. steward. etc. (6) Before entering on the duties of his office, he shall give a covenant to the commonwealth, with good security, Covenant of worth four thousand dollars, approved by the county judge of his county, for the faithful discharge of his duties; which covenant shall be filed with and preserved by the secretary. The steward hereafter appointed to either of the lunatic asylums in Kentucky shall receive for his services Salary $800, the sum of eight hundred dollars per annum, and his board and lodging at the asylum, or in lieu of said board and lodging, a reasonable allowance to be made by the commissioners; but the family, if any, of the present steward, or those hereafter appointed, shall not be supported by the asylum fund, nor shall said family in any way be a tax thereon. The board of directors of each of the three lunatic Amendment asylums shall fix the compensation of the steward 1128, § 1. of such asylum at a salary not exceeding eleven hundred dollars per year: provided, however, that such salary shall be paid, as now provided, out of the per capita allowance annually made to each asylum. of 1882, ch. Ibid § 11. may appoint auditor. Governor special 12. It shall be the duty of the governor, whenever, in his opinion, the interest of the commonwealth demands, to appoint a special auditor to inspect the books and the accounts kept in either asylum, and report its true financial condition and management as respects receipts and disbursements, and the propriety thereof. 13. The commissioners and all officers of the asylum and the servants of the asylum, shall be exempt from militia duty, from working on the public highway, Ibid § 12. officers, etc. Exemption of and from serving on any jury. Nor shall the officers and servants be required to give personal attendance as witnesses in any civil suit of the county in which the asylum is situated, but their depositions shall be taken in lieu thereof. Ibid § 19. Where actions in behalf of asylum instituted. Ibid § 20. and board. 14. Actions in behalf the asylum may be instituted in any court of this commonwealth, in which the same would be proper as between individuals. 15. The superintendent and board of commissioners shall, on or before the first of November in each year, make a perintendent report to the governor of the condition of the asylum under their charge, exhibiting the amounts of income and expenditure, for what the expenditures were made, the number and names of the patients (distinguishing pauper from pay patients, and specifying the places from which they came), the number received and discharged each year, with such other facts and suggestions as they may deem important, which report the governor shall communicate to the legislature at its next regular session. Ibid § 21. and superin- three months to auditor, and what. ment of 1880, ch. 939, § 1. to issue war 16. The president of the board of commissioners and the superintendent of each asylum shall, every three months, jointly certify, on oath, to the auditor of certify every public accounts, the number of patients actually supported in the asylum, specifying the number of paupers, of those who pay in full, and those who pay in part, and the amount paid in part by each, [and the amount First amend of any unexpended balance of the state appropriations over and above the debts and liabilities then existing against said asylum, remaining in the hands of the treasWhen auditor urer]. Thereupon the auditor shall draw his warrants, for what. rant on the state treasury in behalf of such asylum Second amend for a sum equal to [one hundred and sixty-five dollars] a year for each pauper patient so supported, and for so much in addition as will, when added to the sum paid by those partially dependent on the Second amend charity of the commonwealth, be equal to [one ch. 939, § 1. hundred and sixty-five dollars] for each patient; the sums herein mentioned to be drawn in advance. But it is to be understood that out of this permanent appropriation the board of commissioners shall pay for all repairs to and expenses of the institution, and the salaries ment of 1850, ch. 939, § 1. Amount of support. ment of 1880, Repairs and expenses. |